Processing of (personal) data by the entity in charge of the online application process

Thank you for your interest in our online job posting. The protection of your personal data is very important to us. Therefore, we inform you below about the collection, processing and use of your data in the context of the online application, in accordance with the relevant data protection regulations.

DATA PROTECTION DECLARATION FOR THE APPLICATION SYSTEM IN ACCORDANCE WITH THE BASIC DATA PROTECTION REGULATION

Data protection declaration for the application system

1. General

This applicant system is operated by hello.de Berlin GmbH, Storkower Str. 132, 10407 Berlin registered with the Charlottenburg District Court under HRB 167010 B. The hello.de Berlin GmbH is the data protection responsible party in the sense of § 11 Federal Data Protection Act (BDSG) or Art. 28 EU Data Protection Regulation (DSGVO) and § 62 BDSG (new). We provide you with this data protection declaration, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process at hello.de Berlin GmbH. By submitting your application, you agree to these data protection provisions.

2. Personal data in the context of the application process

Personal data is information about personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not directly associated with your real identity, on the other hand, is not personal data.it.

3. Collection and processing of personal data

Our data protection provisions are in accordance with the BDSG or the EU DSGVO and BDSG (new) as well as the Telemedia Act (TMG). When you apply for a vacancy or send an unsolicited application via the application system on our website, you voluntarily submit personal data and information (first name, last name, e-mail address, telephone number and any attachments such as resume, cover letter, etc.). This transmitted data is transferred via TLS encryption and stored in a database for which our company is responsible and which is operated by a third-party company called Personio GmbH (https://www.personio.de/). We have concluded a corresponding data protection agreement with Personio GmbH, which offers personnel administration and applicant management software and stores data exclusively on ISO-certified servers in Germany, in accordance with the relevant laws mentioned above. If you send a speculative application directly by e-mail to jobs@hello-online.de or jobs@hello.de, the encryption depends on your e-mail service provider. Responsible employees of our company may access the aforementioned database in order to fill vacant positions with suitable candidates.

4. Storage of personal data

Personal data is stored exclusively for the purpose of filling the vacant position(s) for which you have applied.
In addition, we reserve the right to store your data for inclusion in our "Talent Pool" for 180 days after the end of the application process in order to identify any other interesting positions for you. By submitting your application, you consent to any storage beyond the legal requirements.
You can revoke this consent at any time and object to the storage of your data (see also point 8).

5. Deletion of personal data

You can contact us at any time via jobs@hello-online.de to request the deletion of your data. After 180 days, your data will be automatically anonymized. The data will then only be available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.).

6. Disclosure of personal data

Your personal data will only be passed on if hello.de Berlin GmbH is legally obliged to do so or if it is necessary in the event of misuse or for clarification purposes. However, this requires concrete indications of illegal or abusive behavior. By order of a competent authority, we may provide information about this data (inventory data) in individual cases, in particular for the purposes of criminal prosecution.

7. Security of your personal data

Both we as a company, any employees involved in the application process, as well as involved third party companies such as Personio GmbH, are instructed to take appropriate organizational and technical measures to protect personal data from misuse, unauthorized disclosure and loss. These measures meet at least the requirements of § 9 BDSG or § 64 BDSG (new).

8. Right to information

You have the right to request information from us about your stored data in accordance with § 34 BDSG or Art. 15 DSGVO and § 57 BDSG (new). In addition, you have the right of access to your data within the scope of § 20 BDSG or Art. 16ff. DSGVO or § 58 BDSG (new), you have the right to demand that we correct, delete and block your personal data. To exercise these rights, please contact us in writing at: hello.de Berlin GmbH, Storkower Str. 132, 10407 Berlin.

9. Questions and suggestions

If you have any questions about our information on data protection and the processing of your personal data, you can contact our data protection officer directly. Please write to: Dr. Michael Funke, JBB Data Consult GmbH, Friedrichstr. 95, 10117 Berlin, Germany.

10. Validity and changes of the data protection regulations for the applicant system

The privacy policy is currently valid and dated 15.05.2018. Due to the further development of our application process or the implementation of new functions or technologies, it may become necessary to change this privacy policy. We reserve the right to make appropriate changes at any time. Note: This template was created with care, but makes no claim to completeness, timeliness and accuracy.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.